Room Booking Information
Conferences deal with booking for the Garden Room and the Sutro Room. These bookings need to be made two weeks in advance – they are a busy office and deal with many commercial bookings. Annoying, I know.
I have gotten permission, on a trial basis, to open up the JCR to allow external societies to use the space, provided there is a Trinity JCR Member who is on committee of the society, and is responsible for the use of the space. Since the JCR is also a space that should be reserved for private use of Trinity JCR members, the compromise I am trialling is that the JCR is open to external societies at these specific times:
- Wednesday 1800-2200
- Thursday 1800-2200
- Saturday 1800-2200
Trinity societies & JCR committee reps are free to book the JCR anytime, as usual.
There is a brand-new form to book and a shared calendar to see pre-existing bookings. Your booking on the form is not complete until you receive a confirmation email. You may also need to just inform the Junior Dean and Porters.
General rules
- No alcohol sales of any kind. Alcohol may be supplied by Trinity students, but the organiser must take responsibility for responsible drinking at all times.
- The JCR must be retained for use by its members and so any events should be limited and only take place with the prior approval of the JCR President in consultation with the Domestic Bursar as required.
- The (Junior) Deans and Lodge must be informed in advance, including contact details, start/finish times and the details of the organiser.
- Events are limited to 50 (standing), 35 seated.
- A minimum of one weeks’ notice required for all bookings.
- No guest speakers without prior approval by the Domestic Bursar in line with the University’s Prevent policy.
- All participants of an events in the JCR should have vacated the JCR before 2400. Please be respectful of the college’s quiet hours, during which sound should be inaudible outside of the JCR (this includes bringing guests in and out of the JCR/College).
- Quiet hours: 0900-1300, 1400-1800 Monday to Friday. 2400-0800 every day.
Internal JCR use
- For a Trinity society, you can book the JCR for use at any time, including those timings open to external societies.
External JCR use
- The JCR can be used by an external society provided you are the on the committee and will be responsible for the space.
- You can only use the JCR for external events for the following timings: Wednesday, Thursday, & Saturday 1800-2200.